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Electronic invoicing, or e-invoicing, much like the name implies, may be the electronic exchange of invoice documents from the supplier as well as the customer. Electronic invoicing goes beyond merely sending a PDF receipt with a customer via email. An authentic e-invoicing solution is a built-in solution where a digital invoice is transmitted and received seamless between your supplier’s a / r system as well as the customer’s accounts payable system. E-invoicing documents are generally exchanged in EDI or XML formats. (Source: E-Invoicing Basics)

Why switch from your manual, paper-based system for an electronic invoicing system? Paper-based strategy is notoriously time-consuming and at risk of errors. Therefore, paper invoicing has a tendency to have higher costs and longer processing lifecycles.

Inspite of the widespread adoption of automation for several business processes, accounts payable and a / r processes remain largely manual (Source: Dolphin Corp).

Benefits of E-Invoicing for Suppliers

Switching to e-invoicing solves these complications, leading to faster processing, lower transaction costs, greater visibility, and significant savings. From a business perspective, e-invoicing delivers advantages through the AR / AP process.

First off, there is no mail to sort, distribute, or open. In addition to that, e-invoicing eliminates costs associated with paper bills, envelopes, and postage. Plus, it takes significantly less time for you to process generate bill payment. With the new system, you could make and distribute a full batch of invoices with simply a couple of clicks. (Source: Pay Simple)

Next, there is not any data entry required. Since payment arrives in the buyer’s accounts payable system automatically, the accounts payable clerk need not go into the data manually. E-invoicing eliminates the opportunity of mistakes and ensures accuracy. Likewise, you needn’t scan paper bills, another manual process that needs time to work and can be at risk of errors such as illegible scans.

Meanwhile, all invoices are instantly and securely delivered. By reduction of mail through the equation, you happen to be also eliminating several days from receipt to payment. Similarly, electronic payments speed the method and mean it’s not necessary to wait in the bank to deposit your cash.

Electronic invoices are easy to store and reference, without physical file cabinets required. While you telephone customers, it is simple to will include a link or attachment on the original payment receipt, purchase order, or related documentation.

Great things about~advantages of~important things about E-Invoicing for Buyers

E-invoices offer benefits for the customers also. By way of example, you are able to give a number of payment options such as debit, credit, and ACH. Paperless system also opens the door to automated reminders complete with integrated "pay now" buttons that link to the check. Your customers’ accounts payable team will appreciate without having to manually enter data or scan paper bill, too.

Switching to e-invoicing saves time and cash, a win-win for both sides.

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